At Team Office, our goal is to help you create a workplace environment that will help your business prosper and grow. We accomplish this goal by not only providing you with products that represent the best value in the office furnishings industry, but also by providing you with service so good that we solve problems before they happen.
Our workplace consultants, designers, technicians and installers have been a part of our Team Office family for many years. They’re not only good at specifying, designing and installing office furniture, they also understand how to treat people. They’ve built great relationships with their teammates as well as with our clients. They’ve taken the time to get to know our clients and how they like things done. This makes buying office furniture a painless and even pleasant experience.
We also take great pride in helping people maximize the furniture they already own. We’ve met with many clients over the years and helped them discover they can accomplish their workplace goals by reconfiguring the furniture they already have. Buying new furniture is not the answer to every workplace challenge. Sometimes, all it takes is someone that’s willing to look at what you already own and listen to what you’re trying to accomplish.
It might help to think of it this way. Working with Team Office is a little like spending time with a group of old friends. There’s a feeling of understanding and trust. That not only makes things a lot more fun, but it also means no misunderstandings, reliable delivery and confidence that you’ll get even more than you paid for.
If you need help with your office furniture, call Team Office – the office furniture service Team you can count on.
If you’ve ever had to move or clear out an office space, you already know how difficult it can be to get rid of excess office furniture in a timely and responsible way. The office furniture and design business does a great job helping organizations create beautiful and productive office interiors, but provides very few resources to address the issue of excess office furniture.
A great article by Nicholas Buccheri, The Tremendous Economic Loss in Old Office Furniture covers the economic, social and environmental impact of office furniture waste. With some planning and creative thinking (along with a little help from Team Office), organizations can recover measurable value from furniture that is no longer needed.
Need help with your excess office furniture?
Team Office has been helping Kansas City area businesses with their excess furniture since 1999. Our solutions are economically and environmentally responsible. Call 816-221-9155 or send us an email today to learn more.
A fresh coat of paint is a relatively easy way to give your office a fresh look. From the conference room to the cubicle, you can use color to enhance the productivity of your office.
If you are responsible for selecting the new paint color for your office, you should be aware of the effect color can have on people’s behavior. Which colors sharpen focus and increase productivity? There’s a psychology to color and understanding that psychology will help you pick the right colors for your new office.
Colors are divided into two groups – warm and cool. Colors in the red spectrum are warm. Warm colors have more energy and encourage social interaction. If you want more communication in your office, go with warm colors. However, warm colors increase alertness and in some cases, can be overwhelming. Studies show people tend to spend less time in rooms painted red than rooms painted blue. The color red can increase the heart rate and cause faster breathing and some people may find it too intense to get work done. Designers recommend using red only as an accent color. Warm colors are typically used in common areas like corridors, entrances and break areas.
Colors on the blue side of the spectrum are considered cool and include blue, purple and green. They are soothing and calm colors and can encourage concentration. Designers prefer cool colors for production and task oriented areas. People tend to stay longer and feel more comfortable in rooms painted with cool colors.
People are more productive in blue rooms. Blue can stimulate people to better performance. Take a look at Twitter’s new office. It’s no coincidence blue clothing is the recommended color for job interviews.
Green symbolizes nature and helps create a relaxed mood. The rooms backstage where actors wait to appear on television are painted green because it calms the nerves and helps people relax.
For the last 3 years, white has been a very popular choice for office interiors. It’s light, neutral and matches with everything. White makes rooms seem more spacious. White is also the symbol of cleanliness and used throughout hospitals and medical facilities.
Considered the most optimistic color, yellow also enhances concentration. However, brighter yellows can be overpowering in task oriented areas. Soft yellows and butterscotch are better choices for the office.
Culture also plays a role in choosing the right colors for your office. Red might be a great choice for a high energy advertising and marketing office but overwhelming in a medical facility. Don’t forget to consider your unique workplace culture when choosing new paint colors.
If you’d like to learn more about putting color to work in your office, call or email Melanie Gross, our director of design services today.
816-777-1453 or firstname.lastname@example.org
Team Office now offers you the Workplace Survey, an office design and information gathering tool that is based on our experience and knowledge of the workplace. This web-based tool is easy to use and will help you gain a deeper understanding of how your people work and what they need to be even more productive.
The workplace survey includes 15 short, topic-specific questions that will help you design a more productive and happier workplace.
Benefits of the Workplace Survey:
– Web-based and takes less than 15 minutes to complete.
– We’ll organize the results and make them easy to interpret.
– An easy way to engage your people in the process of change.
– Get specifics about the real needs in your office space.
Whether you decide to have everyone on your team take the survey or just a sample, you’ll get the information you need to design the best office space for your unique organization.
In a recent article, The Chicago Grid called out a list of frustrations that some facility planners are encountering with today’s more open workspaces – among them, the need for quiet zones and areas to make phone calls. Organizations benefit when workers collaborate and yet research shows that in many instances, productivity is being lost in our new “open offices.” Is it possible to balance the need for collaborative work areas with more private work zones in one office? With a little planning and foresight, the answer is “Yes”. For example, the space pictured below is designed with zones that are task-specific. Similar to districts or zoning in a community, today’s workplace planning should support the movement and flexibility needed to make them both functional and productive.
The 4 Office Zones
Collaboration Zones are open and provide space for associates to come together and share ideas. They can be as simple as a big table in the break room or a lounge area. Any space that makes it easy for people to meet and communicate can make a great collaboration zone.
Companies like Google are famous for their Fun Zones. Fun Zones may include ping pong tables or slides. Fun Zones provide space for fun activities and make people look forward to going to work. Don’t be fooled by all the fun and laughter though. The large companies that made Fun Zones famous will tell you some of their best ideas came from these areas.
Quiet Zones are great places to get work done, but less isolated than a private office or cubicle. Individual workspace is defined, but somewhat open and communication with coworkers is still possible.
If a deadline looms and serious work needs to be done, it’s time to head for a Private Zone. Private zones eliminate disruptions and send the message that workers should not be bothered. Private Zones allow concentration and maximize productivity. Ideal private zones may include doors and full-height walls and resemble more traditional office space, except they’re shared spaces.
Use the 4 zones to ensure that your team can find the right place for work, collaboration and fun. With some planning and intelligent design, your team will always be working in the “Zone”.
Cool looking furniture is only a part of creating a fun, creative and productive workplace. Happiness in the office trickles down from the top. Here are 6 things you can do to keep your team motivated, fired up and more cheerful.
Respecting your people and their decisions will show them that you consider them valuable and important. This will not only give your associates more confidence, it will also give them a personal reason to value the organization and its success.
You must trust every member of the team to do their job and do it well. If they see you truly trust them, teammates will trust each other and when that happens, associates will function as one unit, with each player performing their individual job while the team performs at a high level.
Be a Coach – Not a Manager
Outline a vision for the entire team that inspires everyone to achieve it. Every associate should understand that singular mission and the role they play to achieve it. This is the difference between a “company” or a “job” and a “mission” or a “cause”. It’s also a lot better reason to come to work each morning.
Provide Constructive Feedback
Instead of overlooking mistakes, point them out in a positive way so associates can learn. Practice the “10 to 1 rule”. That is, 10 positive comments for every negative comment.
Be Time Flexible
When possible, be flexible with work schedules. If an associate needs time for a personal reason and is willing to work earlier or later to get the job done, do your best to make it happen.
Show Your Appreciation
While a simple “thank you” is often good enough, you should occasionally go beyond words and do things that show your team how much you appreciate them and the work they do. Order pizza in for lunch, bring in a TV to watch March Madness or take a fun “field trip” and give them a chance to let their hair down and have some fun.
Source: Peter Economy | You As Chief Happiness Officer in Six Simple Steps | March 19, 2014 | Inc.com
There’s a lot more to buying office furniture than you might think. With just a little extra planning, you can avoid mistakes and be sure you’ll pick the furniture and the dealer that’s right for your business.
Office Furniture Buying Mistake # 1
– Buying Furniture Without a Good Plan
The old saying, draw twice, cut once certainly applies to buying office furniture. In fact, without a good plan, you might select the right furniture, but it won’t work the way it should because it wasn’t drawn and specified properly.
Through the exercise of creating a good drawing of your new space, you’ll more accurately assess the needs of your workers. You’ll also analyze your existing furniture and learn which pieces of your old furniture might work fine in your new plan. You’ll also be forced to slow down and be more deliberate in your furniture selection process.
A good drawing and furniture plan will also let you see exactly how your new space will look.
Office Furniture Buying Mistake # 2
– Not Testing the Chairs Before You Buy Them
You’d never buy a car before taking it on a test drive, so why would you buy an office chair before sitting in it for a work day or longer? It’s also a good idea to have a fair representation of your associates try the chairs as well.
Comfortable workers are more productive and happier workers.
Office Furniture Buying Mistake # 3
– Selecting the Wrong Fabrics
Fabric is usually the first part of furniture to show wear and tear. More durable and clean-able fabrics like Crypton and vinyl will be much easier to keep clean and last longer in high use areas like lobbies and break rooms.
Mesh fabrics that are durable and allow air flow to the skin are excellent for work areas. Leather and soft, leather-like fabrics can dress up a conference or boardroom.
It also pays to stay away from overly trendy fabrics. Trends come and go quickly, plus these fabrics are much more likely to be discontinued by the manufacturer which means any new chairs you add won’t match your existing chairs.
Office Furniture Buying Mistake # 4
– Buying From a Dealer That Can’t Help You Manage Your Existing Furniture
If your furniture dealer is only interested in selling you new furniture, you’re not working with the right dealer. A good, full-service furniture dealer will be there to help you throughout the life cycle of your office furniture. They’ll work in your best interest and look for creative ways to reuse as much of your existing furniture as possible.
In the event you do decide to buy all new furniture, your dealer should offer a solution for disposing of your old furniture that is both economically and environmentally responsible. This may include buying it back or giving you a trade credit against the cost of your new furniture. They will also coordinate the removal of your old furniture with the installation of your new product.
Office Furniture Buying Mistake # 5
Buying More Furniture Than You Really Need
While it’s always good to plan for the future, it’s not good to buy more furniture than you really need. The manufacturer probably won’t stop making your brand of furniture which means you’ll always be able to place another order when you need more.
If the dealer is telling you to buy more in order to take advantage of a temporary deep discount, ask them to extend the length of your agreement to one year or more and get it in writing. You’ll want to have this conversation before you place your order, so there will be plenty of motivation to throw in an extended term for your discount.
It’s a lot easier to order more furniture than it is to sell furniture you bought but never needed.
Office Furniture Buying Mistake # 6
Overlooking the Cost of Ownership
The initial cost of the furniture is just the starting point. You also need to factor in freight, taxes and installation, including completion of the final punch list.
You should also review the product warranty with your dealer. Ask if both labor and parts are provided in the warranty. If a chair stops adjusting up and down, will you be responsible for any costs to fix it?
All added fees or potential fees should be factored into your decision. Often times, the least expensive furniture ends up costing the most.
Office Furniture Buying Mistake # 7
Paying For “Design” From a Furniture Dealer
If you’re not buying new furniture and just reconfiguring your old stuff, it’s perfectly reasonable for a dealer to charge you for the designer’s time.
However, if you’re spending a chunk of change on new furniture and the dealer wants to hit you with fees to provide a furniture plan and specification, you need to look around.
A dealer needs a furniture plan and specification to place an accurate order and install the furniture. This is part of their normal work process and is a cost of doing business. When the economy tightened in 2008, many dealers started charging their customer’s for basic design services that had been value added for years.
In many cases, furniture dealers need to decide if they want to be a design firm or a furniture dealer. It’s fine if you’re buying very little new furniture and want to engage your dealer’s design expertise, but you shouldn’t allow any double dipping. The dealer needs those furniture drawings as much as you do.
Office Furniture Buying Mistake # 8
Buying Furniture From a Dealer With No Project Managers
Some dealers save costs by requiring their salespeople to also manage their client’s furniture installations. Big Mistake. Very few salespeople have the experience and attention to detail that you need for a smooth, punch list free (or very close to it) installation.
Salespeople are great with people. Not so much with parts and pieces and office furniture has a lot of parts and pieces.
Before you sign off on your new office furniture, be sure to ask who will be handling all the details of your installation. An experienced and thorough project manager is a necessity not a luxury.
Office Furniture Buying Mistake # 9
Buying Furniture From a Dealer With No In-House Service Department
During the initial installation, it might not seem like such a big deal to work with a third-party furniture installer. However, the problems come later when you need small repairs done or a few changes made in a hurry.
Those dealers are just another customer to the installer and you’ll have to wait your turn in a long line of other dealers and their clients. Technically, you’re not their customer and you didn’t buy furniture from them, so your happiness is not the most important consideration.
Third party installers are also a problem with repairs and warranty claims. Someone has to pay for every trip an installation company makes to your office. Your dealer may not want to pay for every trip. If not, who pays? Typically, those dealers will “bundle” your service requests in order to save trips. That may mean you wait for the service you need.
Office Furniture Buying Mistake # 10
Not Asking Your Dealer to Keep Your Standards on File
All companies experience turnover. What happens in a few years when you need to add some chairs or a few new pieces and your representative is no longer with the dealership? Your old orders might still be in the system, but maybe there were changes made that don’t show up in the system.
If you’re buying more than a few pieces of furniture, it’s always a good idea to keep an organized file of all your standard pieces and finishes. You’ll refer back to it many times and be assured that every order you place matches your existing furniture.
You picked standard finishes for a reason. Why not make sure those standards are followed in the future?
When you buy office furniture, make sure you find a dealer that has the infrastructure to provide you with the service and resources you need. With over 15 years of experience, Team Office has built a strong reputation for a full menu of services and the experienced and friendly staff to deliver them.
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“10 Questions to Ask Your Office Furniture Dealer”